General Terms & Conditions for access to ESN Rotterdam events

Effective date: December 18, 2018

Article 1. Applicability

1.1 These conditions are applicable to being granted access to events, activities and manifestations that are organized by ESN Rotterdam.

1.2 In these conditions, ESN Rotterdam consists of the members of the Supervisory Board and/or Executive Board of ESN Rotterdam and members that are authorized by ESN Rotterdam.

1.3 In these conditions, an event is every event, activity or manifestation that is organized by ESN Rotterdam for participants.

1.4 In these conditions a participant is anyone who participates, attends or is present in/ at  an event organized by ESN Rotterdam.

Article 2. Access

2.1 E-tickets or other entry tickets will not be taken back after they have been sold.

2.2 The claim to be allowed to an event will be cancelled when ESN Rotterdam determines that the maximum number of persons has been reached during an event.

2.4 A participant is obligated to show their ticket if this is so requested by ESN Rotterdam or by security guards at an event.

Article 3. Remaining obligations

3.1 It is forbidden for participants to bring glass, tin, fireworks, (fire) weapons, dangerous objects, drugs, and/or alcoholic drinks to an event, unless specifically stated otherwise.

3.2 Participants are obligated to obey the directions and/or regulations expressed by ESN Rotterdam, the exploiter of an event, the security guards, the firemen or any other authority. Should a participant not comply with these directions and/or regulations, or should he or she be guilty of endangerment, intoxication, threatening and/or violence, he or she can be refused entry to the event.

3.3 Participants are obligated to participate in a body search by security guards.

3.4 Participants are obligated to obey the smoking bans during events.

3.5 Participants are obligated to identify themselves if so requested by persons and instances who are required to follow up on the lawful regulations during an event. Among these regulations, but not limited to, is the prohibition of selling alcoholic drinks to people younger than eighteen years old.

3.6 It is prohibited for every participant younger than eighteen years to buy and/or drink any alcoholic drinks.

3.7 It is not permitted for participants to perform any promotional activities of any sort without the explicit consent from ESN Rotterdam.

Article 4. Circumstances beyond control

ESN Rotterdam reserves the right to reschedule an event to a later date or to cancel it in the case of any circumstances beyond the control of the ESN Rotterdam in the broadest sense of the term, which comprises of but is not limited to appointments not being kept by suppliers, strikes, fire, weather conditions, and instructions by authorized instances or persons. To clarify: In the case of, but not limited to, a cancelation of rescheduling of an extreme weather event or weather conditions, based on the Yellow or Red rodes of the KNMI (Royal Dutch Weather Institute), no refunds will be made, unless specifically stated otherwise.   

Article 5. Liability and damage

5.1 ESN Rotterdam is liable for any direct damage to a participant if this damage is directly and exclusively caused by a shortcoming that could have been prevented by ESN Rotterdam. A reimbursement will only take place if the damage is covered by ESN Rotterdam’s insurance and if the insurance will pay the reimbursement.

5.2 The participant will be held liable for all the damage under any circumstance for the occasion of or concerning the event, including build-up and break-up, caused by the participant to other visitors of the event, to employees, to possessions of ESN Rotterdam, or of third parties hired by ESN Rotterdam, to the location or any accessory of the locations of the event, or to anything else that is in the location of the event. The participant will indemnify ESN Rotterdam from any claims from third parties concerning damage that was caused by a participant.

5.3 ESN Rotterdam is not liable for any physical or financial damages of the participant caused by participating in an ESN Rotterdam event, also including consequential damages, lost profits, missed savings, theft, damage to or loss of property; and damages as a result of mechanical failure, natural disasters, border crossings, revolutions, terrorism, acts of war, strike or quarantine.

Article 6. Intellectual property and copyrights

6.1 ESN Rotterdam is permitted to make photos and/or movies of an event for the purpose of promoting an event. Upon entering an event’s location, the participant gives ESN Rotterdam permission to take and publish promotional images, including, but not limited to video- and photography.

6.2 ESN Rotterdam holds the copyright to photos and/or movies of an event that are published. These photos and/or movies are marked with an ESN AISBL approved watermark and cannot be altered by third parties without the approval of ESN Rotterdam.

6.3 ESN Rotterdam holds the right to remove photos and/or movies of an event that are published. Photos and/or movies of an event will only be placed after careful examination. A person depicted in the photos and/or movies can request the removal of said published material by sending an email to [email protected]

Article 7. Final provisions

Every difference between ESN Rotterdam and a participant following or caused by an ESN Rotterdam event will be settled by a competent judge in the jurisdiction Zuid-Nederland using the Dutch legislation.

Determined by the Executive Board of the Stichting ESN Rotterdam on the 18th of December 2018